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Tips & Hints

Addin NZ Public Holidays to Outlook Calendar

This feature adds the NZ holidays to your calendar, as all day events – the blue section at the top of your calendar.

 Outlook 2007:   Click the Tools menu and select Options. Click the Preferences tab. Click the Calendar Options button under Calendar.   Click Show Holidays  under Calendar Options and click OK.

Outlook 2010:  Click File tab and click Options. Click Calendar in the left pane of the Options window and then click Show Holidays under Display Options. Click OK.

 

Create and Enable Multiple Calendars in Outlook

Do you have so much going on that you need two – or more – calendars to keep track of everything? There is an easy way to create a second – or third – calendar in Outlook.

In Outlook 2003 or 2007, go to the File menu and point to New. Click on Folder. In the Create New Folder dialog, type a name for the calendar. Under Folder Contains, choose Calendar Items from the drop down menu. Under Select Where to Place the Folder, choose Calendar.

In Outlook 2010, go to Calendar in the navigation pane. Go to the Folder tab and click on New Calendar in the New group. In the Create New Folder dialog, type a name for the calendar. Under Folder Contains, choose Calendar Items from the drop down menu. Under Select Where to Place the Folder, choose Calendar.

Now when you go to your calendar, look at the pane on the left. Under My Calendars, you will now see your regular old calendar, and your new, custom calendar. Check the box by one, the other or both. Yep, you can look at them side-by-side.

If you have multiple calendars in Outlook and accept a Meeting Request, it will automatically show on your default calendar. You can, however, click on the appointment in your default calendar and drag it to another calendar, if you would rather it show up there.

You can also enable all of your calendars. In Outlook 2003 or 2007, go to the Tools menu and select Options. Click on Calendar Options and under Advanced Options click the box next to Enable Alternate Calendar.

In Outlook 2010, go to the File tab and click on Options. Click on Calendar in the left pane. In the Calendar Options section, select the Enable an Alternate Calendar check box.

 

Want to deactivate your facebook account?

To deactivate your Facebook account:

  1. Click the Home menu at the top right of your Facebook page
  2. Choose Account Settings
  3. Select Security from the left-hand menu
  4. Click on "Deactivate your account"
 

Changing your default address book

If you are on a network you will probably have a global address book and your contacts. By default your global address book is the default. If you would like to change it try the following:

  1. Open your address book.
  2. Choose Tools, Options.
  3. In the Addressing dialog box, select the default address list from the Show This Address List First drop-down list.
  4. Click OK.
 

How do you handle your junk email?

There are two places you should check your junk email. In your email program there will be a junk folder and you should go to your email provider site (eg telecom, clear) and check the trash files there.

If you find emails there that are not junk, mark them “Not spam/junk” and the provider will learn they are legitimate emails.

You can also set up rules to control your junk mail – call us today if you would like some help with this feature.

 

Printing in Office 2010

Office 2010 Users: When you click print preview, it takes you to the print menu – if you exit the print menu it asks you to save (or not) the document and then exits you from that document – very frustrating, I agree!

 However, if you press the  escape key, it will take you directly back to the document.

 When in the print menu, hit the right arrow to type in the number of copies you require, then the up arrow to change the number of pages you want to print.

 
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